In general consent holders have been using paper based systems or excel spreadsheets to manage their consents, these methods are high in management time and typically only provide a record rather than a management tool. This leads to deadlines for compliance actions being missed, non-compliance issues, resource consents expiring and not being renewed on time, and even uncertainty in the number of consents that they hold. When dealing with a large number of consents and their associated conditions the best tool to use in an online management system. These systems can be used by consent holders to manage their own consents and compliance requirements, but also regulators to keep track and ensure consent holders are complying with their consents.
As an environmental practitioner and previously one of the leading compliance based software developers, 4Sight has worked with many of the tools available and consent holders to help identify how a compliance management system could help with operational efficiency and risk management.
The presentation provides an overview of some of the more common management systems that are available, showcasing the key functionalities which include:
- Environmental impacts/risk assessment; - Consent compliance management; - Setting actions; - Tracking and creating historical records of compliance; - Managing projects; and - Managing consent lapsing and expiring.